Memorandum
of Understanding between the Ministry of Defence of the Republic
of Latvia and the Defence Geographic and Imagery Intelligence
Agency of the Ministry of Defence of the United Kingdom of Great
Britain and Northern Ireland concerning Mapping/survey
Co–operation and the Exchange of Geographic Materials
1.
Introduction
The Ministry of Defence of the
Republic of Latvia and the Defence Geographic and Imagery
Intelligence Agency of the Ministry of Defence of the United
Kingdom of Great Britain and Northern Ireland, hereinafter
referred to as the Participants, recognising the need for mutual
co–operation in mapping, aeronautical charting, geodesy and
related geographic matters (with the exception of hydrographic
matters), have reached the understandings recorded in this
document.
2. Purpose
The purpose of this Memorandum of
Understanding (MOU) is to further co–operation between both
Participants in these matters and is in support of the Memorandum
of Understanding on Defence Contacts and Co–operation between the
Ministry of Defence of the Republic of Latvia and the Ministry of
Defence of the United Kingdom of Great Britain and Northern
Ireland signed on 4th October 1994.
3. Scope
In general, provision is made for
the supply and/or exchange of unclassified information published
by each Participant as follows:
a. maps and aeronautical
charts;
b. digital geographic data;
c. technical documents and
information on technological developments;
d. catalogues;
e. training.
4. MOU
Annexes
The geographic materials to be
exchanged are defined in Annexes A and B, which also include
transmittal details and addresses. The contents of these Annexes
may be revised at any time as mutually determined by the
Participants.
5. Mutual
Responsibilities
5.1. Subject to paragraph 5.2
below, exchanged materials are to be used by the receiving
Participant, for that Participant’s Defence use only and are not
to be made available to third parties without prior written
consent of the supplying Participant. Defence use is defined as
use in any part of the world by or for the Armed Forces and
Ministry of Defence of either Participant, but not including
sales or transfers to third parties.
5.2. Products and Materials
exchanged under this MOU will normally carry a copyright marking
and, where applicable, handling notes (notes printed on the
map(s), or supplied with the map(s), that impose limitations on
the use of the map(s)). Each Participant will handle and use
the exchanged products and materials in accordance with the
copyright and release restrictions for the mapping, charting and
geodetic products and materials provided by the other
Participant. Copying of these materials is only permitted with
the permission of the supplying Participant and any existing
copyright and handling notes must appear on the reproduced
material. The receiving Participant will also adhere to any
specific guidance of the supplying Participant stipulated at the
time of transmittal.
5.3. The exchange of materials
will be as comprehensive as possible, except where reasons of
national security or the rights of third parties prevent
this.
5.4. The exchanges of materials
detailed in Annexes A and B will, as a rule, be made free of
charge; exceptions to this rule are stated in these Annexes.
5.5. Delivery costs will be borne
by the supplying Participant.
6.
Accounting
6.1. The exchanges of materials
made on a routine basis will be made free of charge. Additional
stocks of maps and charts (and digital data) supplied on request
(marked accountable at Annexes A and B) will be supplied at the
run–on cost of printing, assessed in terms of the Standard Map
Unit (SMU), based on the standard (56x75cm) topographic map in
five colours, as follows:
Large format charts — Series ONC,
TPC and Aeronautical charts of 3 SMUs;
Small format maps and charts —
Series 1501/1501Air, topographic maps at scales 1:250,000 and
1:50,000, and military city maps — 1 SMU;
Digital geographic data will be
supplied at the cost of copying/materials (assessed in terms of
the SMU).
6.2. The monetary value assigned
to the SMU will be reviewed and determined annually by the
Ministry of Defence of the Republic of Latvia and DGIA. An
account of materials exchanged on request will be maintained by
both Participants and approved annually (in SMUs) at the end of
the calendar year, with any imbalance in the exchange converted
into cash terms and settled within the next calendar year,
provided that the imbalance exceeds £1,000. Imbalances of less
than £1,000 will be carried over to the next calendar year as a
value expressed in SMUs.
7. Claims and
Liability
7.1. Each Participant waives any
claim it may have against the other Participant or any service
personnel, servant or agent of the other Participant for injury
(including injury resulting in death) suffered by its service
personnel, servants or agents or for damage to or loss of
property owned by it, if such injury, death, damage or loss was
caused by the acts or omissions of the other Participant or any
such service personnel, servant or agent of that other
Participant in the performance of official duties in connection
with this MOU.
7.2. The receiving Participant
will deal with and settle, in accordance with its laws, at its
own cost any third party claims arising from the acts or
omissions of the supplying Participant or any such service
personnel, servant or agent of the supplying Participant which
results in injury, death, loss or damage done in the performance
of official duties in connection with this MOU.
7.3. In the event that a third
party makes a claim for infringement of their Intellectual
Property Rights against the receiving Participant in relation to
Information exchanged under this MOU, the supplying Participant
will be liable for paying all the reasonable costs of settling
the claim unless the claim results from a disclosure or use of
the information by the receiving Participant in breach of this
MOU. In all cases the receiving Participant will be responsible
for settling the claim in the most economical way.
8.
Amendments
This MOU may be amended at any
time, with the mutual written consent of the Participants.
9. Disputes
Any dispute regarding the
interpretation or application of this MOU will be resolved by
consultation between the Participants and will not be referred to
any national or international tribunal or third party for
settlement.
10. Effective
Date, Duration and Termination
This MOU becomes effective upon
the date of the last signature and will remain in operation for a
period of ten years, unless terminated sooner by mutual consent
or by either Participant giving the other one year’s written
notice of termination. In the event of termination each
Participant will continue to comply with all the restrictions
pertaining to the disclosure and use of the materials supplied by
the other Participant until advised that these restrictions are
no longer applicable. The duration of this MOU may also be
extended by mutual consent of the Participants, in writing.
The foregoing represents the
understandings reached between the Ministry of Defence of the
Republic of Latvia and the Defence Geographic and Imagery
Intelligence Agency of the Ministry of Defence of the United
Kingdom of Great Britain and Northern Ireland upon the matters
referred to therein.
The MOU signed in two originals
only in English language.
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For the Ministry
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For the Defence
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of Defence of the
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Geographic and
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Republic of Latvia
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Imagery Intelligence
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Agency of the
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Ministry of Defence
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of the United Kingdom
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of Great Britain and
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Northern Ireland
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State Secretary
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Chief Executive,
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Defence Geographic
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and Imagery
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Intelligence Agency
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Place: Riga
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Place: Feltham
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Date: March 11, 2004
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Date: March 3, 2004
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Annex A
Supply of Geographic Materials and
Information from the Defence Geographic & Imagery
Intelligence Agency of the Ministry of Defence of the United
Kingdom of Great Britain and Northern Ireland to the Ministry of
Defence of the Republic of Latvia
1. Routine
Distribution of Maps and Aeronautical Charts
(non–accountable)
1.1. DGIA will supply, on
publication and free of charge:
a. 4 reference copies of sheets in
the following series published by DGIA over Europe
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1106
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World Series
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1 : 5 000 000
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ONC
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Operational
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1 : 1 000 000
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Navigation Chart
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TPC
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Tactical Pilotage Chart
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1 : 500 000
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1404
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Europe and the Middle
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1 : 500 000
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East Topographic Series
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b. One copy of relevant indexes
from the softcopy MOD (UK) Map Catalogue, with amendments, when
available (this catalogue is currently under development);
c. MOD (UK) Map Library, Defence
Geographic Centre (DGC) Library Information Centre and DGC
Digital Products Library releasable accessions lists.
1.2. On implementation, DGIA will
also supply, free of charge:
Examples of Ordnance Survey maps
of Great Britain.
2. Supply of
Other Geographic Materials, Information and Services on Request
(accountable)
2.1. Digital Data. DGIA will
supply one copy of any digital raster data based on the series
listed at paragraph 1.1 (above); such data to be provided at the
cost of copying and/or materials used. Other digital data costs
will be negotiated on a case by case basis. All digital data will
be subject to availability and any United Kingdom (UK) national
security or third party restrictions and subject to the following
conditions on use:
a. Data is for Latvian Defence use
only;
b. Data may not be released to
third parties without prior written consent;
c. Once copied to users (by the
Ministry of Defence of the Republic of Latvia), further copying
of data is restricted to interim back–up only.
2.2. Support to UN Operations.
DGIA will supply one copy of any DGIA–produced, or acquired
geographic material where required to assist the National Armed
Forces of the Republic of Latvia in support of UN or other
multi–national contingency planning or operations. If required,
DGIA will provide further copies of maps for planning in support
of operations. Normal costs will apply for these additional
copies. Digital data will be supplied at cost detailed in
paragraph 2.1. Release in all cases is subject to any UK
national, third party or copyright restrictions. Where both
nations are engaged in production to support such operations,
they will cooperate to prevent unnecessary duplication. Use of
such data will be limited to the National Armed Forces of the
Republic of Latvia support of UN or other multi–national
contingency planning or operations and any digital data will be
subject to the additional use provisions detailed in paragraph
2.1 a to c.
2.3. Training. Subject to the
availability of places and suitable funding being arranged, DGIA
will consider requests for suitably qualified officers to attend
the Army Survey Course at the Royal School of Military Survey.
Requests for other training, either in UK or Latvia, will be
considered on a case–by–case basis.
2.4. Visits. DGIA will consider
requests from the Ministry of Defence of the Republic of Latvia
for visits to DGIA units for the purpose of technical
cooperation.
2.5. Contacts. DGIA will endeavour
to put the Ministry of Defence of the Republic of Latvia in touch
with any UK commercial and Government organisations with whom it
may wish to deal.
2.6. Geodetic Positioning. The
services of DGIA may be requested for the purpose of geodetic
positioning within Latvia. These services will be free of charge
provided that copies of the resulting data may be retained by
DGIA. Logistical support for such activities and responsibility
for associated costs will be negotiated on a case–by–case
basis.
2.7. General Support. Requests for
the supply of other geographic materials and information produced
or held by DGIA, including access to the MOD (UK) Map Library,
DGC Library Information Centre and DGC Digital Products Library,
will be considered on a case–by–case basis. Charges may be raised
in such cases where this supply causes an imbalance in the
overall exchange between the Participants.
2.8. Such requests and all other
correspondence related to this MOU are to be addressed to:
Defence Geographic and Imagery
Intelligence Agency
Defence Geographic Centre
MacLeod Building, Elmwood
Avenue
Feltham,
Middlesex, TW13 7AH
United Kingdom
Tel.: (+44) 20 8818 3112
Fax: (+ 44) 20 8818 3130
3. Dispatch of
Materials
Materials supplied by DGIA to
Ministry of Defence are to be addressed as follows:
Defence Section
British Embassy
Alunana iela 5
RIGA
LV 1010
Latvia
and marked for onwards
transmission to:
Ministry of Defence of the
Republic of Latvia
Kr. Valdemāra str 10/12
RIGA
LV 1473
Latvia
Tel.: (+371) 7335184 / 7339974
Fax: (+371) 7212307
Annex B
Supply of
Geographic Materials and Information from the Ministry of Defence
of the Republic of Latvia to the Defence Geographic & Imagery
Intelligence Agency of the Ministry of Defence of the United
Kingdom of Great Britain and Northern Ireland
1. Supply of
Maps and Charts
(non–accountable)
The Ministry of Defence of the
Republic of Latvia will supply, on publication and free of
charge:
a. Four reference copies (except
where indicated otherwise) produced by the State Land Service on
behalf of the Ministry of Defence of the Republic of Latvia:
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1 : 25 000
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Military Topographic
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(when
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Map of Latvia
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produced)
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(2 copies)
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1 : 50 000
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Military Topographic
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Map of Latvia
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1 : 100 000
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Military Topographic
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(if
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Map of Latvia
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produced)
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1 : 250 000
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Joint Operations
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Graphic (Air and
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Ground)
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1 : 500 000
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Military Aeronautical
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(if
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Chart of Latvia
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produced)
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b. One copy of the Ministry of
Defence of the Republic of Latvia Map & Aeronautical Chart
Catalogue and the Ministry of Defence of the Republic of Latvia
Digital Products Catalogue with amendments, when available.
2. Supply of
Other Geographic Materials, Information and Services on Request
(accountable)
2.1. Digital Data. The Ministry of
Defence of the Republic of Latvia will supply one copy of any
raster data based on the series listed at paragraph 1 (above):
such data to be provided at the cost of copying and/or materials
used. Other digital data costs will be negotiated on a case by
case basis. All digital data will be subject to availability and
any Latvian national security or third party restrictions and
subject to the following conditions on use:
a. Data is for United Kingdom (UK)
Defence use only;
b. Data may not be released to
third parties without prior written consent;
c. DGIA may copy the data for UK
Defence use. Further copying of the data by recipients is
restricted to interim back–up only.
2.2. Support to UN Operations. The
Ministry of Defence of the Republic of Latvia will supply one
copy of any Ministry of Defence–produced or acquired geographic
material where required to assist UK Defence Forces in support of
UN or other multi–national contingency planning or operations. If
required the Geographic Information Service will provide further
copies of maps for planning in support of operations. Normal
costs will apply for these additional copies. Digital data will
be supplied at cost detailed in paragraph 2.1. Release in all
cases is subject to any Latvian national, third party or
copyright restrictions. Where both nations are engaged in
production to support such operations, both will co–operate to
prevent unnecessary duplication. Use of such data will be limited
to UK Armed Forces’ support of UN or other multi–national
contingency planning or operations and any digital data will be
subject to the additional use provisions detailed in paragraph
2.1 a to c.
2.3. General Support. Requests for
the supply of other geographic materials / information produced
or held by the Ministry of Defence of the Republic of Latvia,
including access to the Geographic Information Service’s library
reference copies, will be considered on a case–by–case basis.
Charges may be raised in such cases where this supply causes an
imbalance in the overall exchange between the Participants.
2.4. Such requests and all other
correspondence related to this MOU are to be addressed to:
Ministry of Defence of the
Republic of Latvia
Kr. Valdemāra str 10/12
RIGA
LV 1473
Latvia
Tel.: +371 733 5184 / 7339974
Fax: +371 7212307
3. Dispatch of
Materials
Materials supplied by the Ministry
of Defence to DGIA are to be addressed as follows:
Defence Section
British Embassy
Alunana iela 5
RIGA
LV 1010
Latvia
and marked for onwards
transmission to:
Defence Geographic and Imagery
Intelligence Agency
Defence Geographic Centre
MacLeod Building, Elmwood
Avenue
Feltham,
Middlesex, TW13 7AH
United Kingdom
Tel.: (+44) 20 8818 3112
Fax: (+ 44) 20 8818 3130
